2025 Kiwanis - Staples School Supply Drive 

20th Annual Campaign

Welcome Kiwanis Clubs of Ontario 

20th Annual - Kiwanis Staples School Supply Drive (K-S SSD) - 2025 Kick Off

Our Vision:

Boost the Kiwanis community profile and show support for local students through high-impact projects and provision of much-needed school supplies via community partners.

The K-S SSD has 2 parts plus a need for Publicity:

• Part 1 Fund Raising & Increasing Donations

Our Partner, Staples, as part of their community support program, asks their customers, on check-out during the period of their School Supply Drive, whether they would like to contribute to Kiwanis Programs to Help Kids in Need in the Local Community. 

• 2025 Staples Back-To-School Drive Dates - 2025 July 28th to September 26th - this is 2 full months!!

• Marketing materials will be available from Staples in July before the Drive starts including graphics for Banners, Bookmarks, and Cash Mats.  This started ih 2024 and was extremely successful - so is being rolled out across the staples system.  Stores will print these items for their own use.  The PDF files, sent to the Store by Staples head office, for the Bannmer, the Banner and the Cash Mats have an editable field, to enter and promote their associated Kiwanis Club.  Kiwanis clubs will have a duplicate of these files that can also be used.  Actions for all Clubs are included here: Part 1 - Club-Store Action Details: - Print - Web. 

  • • • • Download the Editable 2025 K-S SSD_Bookmark PDF. 

• **NEW** Expanding Your Projects: Where and if your Club is set up to collect and give out charitable receipts - i.e. you have a CRA Charitable status # (or can partner with someone who has this), Staples will print up the Bookmarks (etc.) with your Club QR code, facilitating larger donations with tax receipts.  The option of raising additonal funds can enable Clubs to expand their fund raising and programs. Charitable Receipts  Details: Print - Web 

• Part 2. Distribution of Donations 

  • Any community organization, that has a mandate to work with children and youth, can be an excellent candidate for distribution of donations raised during the KS-SSD campaign. Social Service Providers are an effective screen of the needs of clients they serve and they provide a means of transferring supplies to those in need. Part 2 Distribution Details: - Print - Web 

  • In general, we recommend that clubs provide “goods” not Gift Cards to your Community Partner recipient.

How Gift Cards Work Details: Print - Web

• Publicity - Graphics & Your Photos

  • Whether with store Part 1 above or with recipient partners Part 2 (also above), we are interested in having the general public see what Kiwanis does for our community - please consider how interactions with store staff and with recipients can be used to promote our organization - we are a "Great Secret" to most in our community!  Detail: Print - Web Version

• 2025 K-S SSD Highlight Summary 

  • Staples Marketing is giving Graphic Support to their Partner Kiwanis across the Staples system in the form of Bookmarks, Banners and Cash Mats featuring sample donation amounts for various levels of giving - this is intended to boost giving and makes donations directly available to Clubs.  Advertising pieces have editable blank areas for Club names. See "Publicity - Graphics" above.

  • A 2 Month program is about 3 weeks longer than it ended at last year!! - Check your Dashboard for your progress.

  • Staples can send 1 credit at the end of the Staples Back-to-School (Easiest and allows planning for bigger distribution events next year) or Staples will send 2 payments - one Mid-Drive and another at the End of Drive (Gives small amounts for current year events) according to the wishes of Kiwanis.  Clubs are asked to vote on these options - a majority vote will determine how all Clubs will receive credits - please return your vote on this item on the Google Response Form.

  • Staples is encouraging us to provide a Tax-Deductable Receipt for larger donors who request it. 

    • This is only possible for individual Kiwanis Clubs that have a CRA number with Federal Chariitiable Status, whether they have a Foundation or are simply incorportated as a Non-Profit. 

    • Clubs without a CRA number themselves are encouraged to partner with an organizaton that has CRA Status. 

    • Asumming the above, we recommend that Clubs make use of CanadaHelps.org to specify a "Back to School" Fund, which then allows the generation of a QR for the Bookmark, See Set-Up Tax Receipt Details: Print - Web 

(Click here for Printable version of Kick Off Message)

Thank you for your attention & help with the planning of the 2025 Kiwanis-Staples 2025 School Drive Campaign.

Thank you again

Mike and the 2025 Kiwanis-Staples School Supply Drive Committee

Staplespartnership.Kiwanisgta.ca

Kiwanis Club of East York